The AGTS Contracting Academy – City of Phoenix

How to Plan and Execute Effective Agreements

Class Summary

(based on last 3 sessions)
DATES: January 7, 8 and 9, 2020, 8:30 am – 4:30 pm (participants attend all 3 days)

Designed for City of Phoenix employees who have a role in procurement and contract management, this innovative program helps employees meet increased responsibilities and new challenges in procurement, contract development and administration.

In this 12-hour program, you will learn tips and techniques for ensuring a quality procurement outcome and you will work with team mates to apply what you learn to improve sample city contracts.

CON479 9.0
Three 4-hour sessions
Diane Geshwind

City of Phoenix employees who would like to develop and improve their procurement, contract development and management skills by gaining a solid grounding in the contracting process and learning how to avoid common contracting pitfalls.

  • Greater professionalism in the service contracting process.
  • Greater confidence when dealing with contract performance issues.
  • Improved compliance with contract budgets, timelines, and performance requirements.

By the end of this program, you will be able to:

  • Apply relevant legal principles and the city procurement code to the contracting process.
  • Utilize the city’s procurement contract templates.
  • Define contract objectives and write comprehensive statements of need.
  • Develop and write precise contract specifications and statements of work.
  • Select criteria for evaluating proposals and qualification statements.
  • Designate measurable criteria and create effective plans for monitoring contractor compliance and performance.
  • Determine when contract change order is needed and when Council action is required?
  • Implement conduct contract close-out, evaluation, and records retention procedures.
  • Improve general contract management skills.

Day I.   Contract Law and Local Procurement Codes and Processes

  • General principles of contract law
  • Overview of the City Procurement Code and Administrative Regulation 3.10
  • City of Phoenix’s procurement contract templates

Day 2.  Contract Development

  • Techniques for defining and communicating contract objectives
  • Writing statements of need for sample city contacts
  • Writing precise contract specifications and statements of work for sample city contracts
  • Selecting criteria for evaluating offers

Day 3. Contract Administration

  • Techniques for monitoring contract compliance and performance
  • Creating monitoring plans for sample city contracts
  • Techniques for avoiding/managing contract disputes
  • Contract close-out, evaluation, and records retention