Taking Minutes of Meetings
Often required by law, accurate, easy-to-understand minutes are also critical for bringing non-attendees up to speed and ensuring that follow-up activities and responsibilities are completed.
— “Great information, will definitely use the material.” (more)
One 8-hour session
Anyone responsible for recording minutes of meetings and/or anyone who would like to function more effectively as a meeting participant.
- Greater meeting productivity.
- Clearer outcomes and follow-up activities.
- Increased confidence in your ability to grasp and summarize key points.
- Greater professionalism—yours, the group’s, the organization’s.
By the end of this program, you will be able to:
- Explain the legal and historical value of minutes.
- Discuss the most common mistakes made by note takers and how to avoid them.
- Describe methods for identifying and recording the key points of a meeting.
- Demonstrate objectivity in minutes writing style.
- Use current, up-to-date minutes formats.
- Give examples of formal vs. informal meetings and the minutes requirements for each.
- List key methods for achieving clear, concise meeting summaries.
- Describe writing techniques to ensure professional style and tone in minutes.
- Why taking minutes is an important role
- Capturing key points
- A fool-proof formula
- Zeroing in on the essentials
- Remaining objective in your writing style
- Organizing key points
- The mapping method
- The charting method
- Finished minutes–formats and examples
- Minutes formats
- Attendance records
- Voting registers
- The meeting process
- Informal to formal
- Robert’s Rules
- Writing techniques for professional, concise minutes
- Short sentences
- Bullet-point lists
- Removing “interruptions”
- Writing techniques for professional style and tone
- Objective language
- Active vs. passive voice
- Strong, action verbs
- Clarity and simplicity
- Putting it all together
Quinn McDonald’s expertise and her warm sense of humor make for a truly pleasurable classroom experience. Her approach to writing and grammar helps participants develop the skills necessary for powerful, effective communication on the job. Many report a new awareness of and appreciation for the power of words in writing and presentations.
Bring This Training To Your Site!
Any AGTS class can be customized and brought on-site to your organization.
For more information on this option call 480-967-7544, x3 (800-970-1270, x3 outside the Phoenix Metro area) or email our Custom Training Specialist.